JTDC - Clerk IV - Human Resources

Chicago, IL

Full Time

Administrative Services

Experienced

JOB TITLE:             CLERK IV – HUMAN RESOURCES
DIVISON:                ADMINISTRATIVE SERVICES
LOCATION:            JUVENILE TEMPORARY DETENTION CENTER
                                 11OO S HAMILTON
                                 CHICAGO, ILLINOIS 60612
UNION STATUS: UNION/ASFCME 3696
GRADE:                  11
SALARY:                 $46,945.60

Company Overview
The Cook County Juvenile Temporary Detention Center (JTDC) provides safe and temporary housing for youth ages 10 – 18 with pending legal action in the Cook County Courts. The JTDC is dedicated to providing its youth with leadership, structured care, and supervision through a balanced approach of creative programming and services that teach responsibility, accountability, and sensitivity. Each member of the JTDC staff is actively encouraged and supported in pursuit of creative participation, personal well-being, and professional development.

As the largest juvenile detention center in the nation, the facility contains five major departments and various offices consisting of 600+ employees who serve an average daily population of 280+ residents.

Under the direction of the Director of Human Resources, Clerk IV-Human Resources is responsible for performing a variety of human resources duties and general office support functions within the department.

Typical Duties

Ensures that human resources files and records are maintained in accordance with legal requirements and JTDC policies and procedures.
Performs a variety of personnel related clerical duties associated with data entry, scanning, filing, creating and maintaining employee personnel records, and basic functions related to customer service.
Provide a high level of customer service to all employees, vendors and other visitors in person and virtually; escalating issue as needed.
Receives, sorts, and distributes mail and other materials, posts letters and packages.
Support the recruitment process by assisting with the preparation of interview packets, scheduling interviews, processing paperwork, and preparing new hire orientation packets
Acting as a first point of contact for employee inquiries and providing information on policy and benefits.
Operate a variety of office tools, including computers, specialized software, photocopiers, fax machines, and printers
Direct visitors and employees to appropriate offices
Order and maintain supplies for the HR department
Maintain all HR bulletin boards with updated information
Coordinates the administration of and may monitor various employee testing
Maintain order and organization of the human resources department
Attend and participate in meetings as required
Performs miscellaneous clerical functions and special projects as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Minimum Qualifications

High School Diploma or G.E.D. Test Certificate
2 years’ experience of administrative experience; preferably in a Human Resources environment
United States citizenship
21 years of age at the time of application submission
Illinois residency obtained within 90 days of date of hire

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Knowledge, Skills, Abilities and Other Characteristics

Ability to type at least 45 wpm with minimal error.
Ability to work cooperatively with administrative, supervisory, technical and professional personnel in maintaining adequate clerical services.
Knowledge of good office management principles. Excellent knowledge of business English, spelling, punctuation, and grammar.
Skill in the application of sound mathematic principles and basic bookkeeping methods relative to maintaining important financial or statistical records.
Attention to detail and accuracy regarding time and organizational management. Ability to handle stress in a fast-paced work environment
Excellent communication and public relations abilities
Previous work experience or vocational training utilizing skills, knowledge and abilities comparable to those characterized herein and applicable to area of assignment
Highly accountable, reliable, and prompt, with a strong work ethic
Demonstrates proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Demonstrates skills in database creation and maintenance
Bilingual communication skills preferred.

Physical Requirements
[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements.]

Ability to sit at a desk for a large portion of the day.
Extensive reaching, bending, and moving of objects up to 20 pounds to organize and place in files.
May require periods of walking throughout the facility.
May require periods of standing.
Ability to effectively operate and utilize a computer.
Must be able to work longer hours based on departmental needs.

Hiring Requirements

Illinois residency obtained within 90 days of the date of hire.
Pass a pre-employment drug screen and background check including but not limited to LEADS, CANTS, and professional references.
The result of negative from the Illinois Department of Children and Family Services (DCFS) Child Abuse Registry.

Benefits Package

Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Competitive Salaries
Employee Assistance Program
Paid Holidays, Vacation, and Sick Time

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

What's your highest level of education completed?*

College or University*

Are you authorized to work in the United States?*

Are you at least twenty-one (21) years of age at the time of application?*

Have you EVER been charged with a crime (including misdemeanors and any pending charges, but not minor traffic violations) which resulted in a conviction?*

If you answered YES to the following question, "Have you EVER been charged with a crime (including misdemeanors and any pending charges, but not minor traffic violations) which resulted in a conviction?” please explain. IF NOT APPLICABLE, PLEASE ENTER N/A.*

Are you or will you be a resident of the State of Illinois within 90 days of date of hire?*

This position is located at 1100 S. Hamilton Ave., Chicago, IL 60612 at the Juvenile Temporary Detention Center facility. If selected for this position, are you willing and able to commute to this facility?*

As a condition of employment with Cook County, all candidates are required to submit to a criminal background investigation, and pre-employment drug screening. In addition, obtain a negative result from the Illinois Department of Children and Family Services (DCFS) Child Abuse Registry. Are you willing and able to meet these requirements?*

Are you proficient in Microsoft Office Programs: Word, Excel and PowerPoint?*

Do you have responsibilities or commitments that would routinely require you to be away during the course of a work shift?*

Do you possess bilingual language skills?*

Have you engaged in sexual abuse in a community confinement facility, jail, lockup or prison as defined in the Prison Rape Elimination Act, Section 115.17?*

If you answered YES to the following: "Have you engaged in sexual abuse in a community confinement facility, jail, lockup or prison as defined in the Prison Rape Elimination Act, Section 115.17?", please explain. IF NOT APPLICABLE, PLEASE ENTER*

Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?*

If you answered YES to the following: "Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?", please explain. IF NOT APPLICABLE, PLEASE ENTER N/A.*

Have you ever been disciplined or personally sued due to allegations of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?*

If you answered YES to the following: "Have you ever been disciplined or personally sued due to allegations of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?", please explain. IF NOT APPLICABLE, PLEASE ENTER N/A.*

Have you ever resigned from a position during a pending allegation of sexual abuse or harassment against you?*

If you answered YES to the following: "Have you ever resigned from a position during a pending allegation of sexual abuse or harassment against you?", please explain. IF NOT APPLICABLE, PLEASE ENTER N/A.*

Have you ever had a substantiated allegation of sexual abuse or any sexual harassment charge filed against you?*

If you answered YES to the following: "Have you ever had a substantiated allegation of sexual abuse or any sexual harassment charge filed against you? ", please explain. IF NOT APPLICABLE, PLEASE ENTER N/A.*

How soon are you available to begin a new position?*

Have you worked for Cook County before?*

If you worked for Cook County in the past, please list the following: manager, timeframe, position, and reason for leaving. IF NOT APPLICABLE, PLEASE ENTER N/A.*

Do you have the ability to complete all of the following: (a) stand and walk for extended periods throughout the facility, and (b) reach, bend, and move objects up to 20 pounds to organize and place in files.*

Do you possess a High School Diploma or G.E.D. Test Certificate?*

Do you have 2 or more years’ of administrative experience; preferably in a Human Resources environment?*

Detail your work history as it relates to this position.*

Explain any employment gaps in your work history in the last 10 years.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

Thank you for visiting the Career Page for the Circuit Court of Cook County, Illinois.

Please review our open positions and apply to the positions that match your qualifications.

Adult Probation Department positions can be found here.

JTDC - Clerk IV - Human Resources

Apply for this position