OCJ - Administrative Assistant II - Domestic Relations Division

Chicago, IL
Full Time
Entry Level
OFFICE OF THE CHIEF JUDGE
CIRCUIT COURT OF COOK COUNTY, ILLINOIS
JOB DESCRIPTION


JOB TITLE:               ADMINISTRATIVE ASSISTANT II – EXECUTIVE ASSISTANT
                                      DOMESTIC RELATIONS DIVISION
LOCATION:               RICHARD J. DALEY CENTER, CHICAGO, ILLINOIS RADE:                                     14
SALARY:                    ENTRY LEVEL: $55,449
UNION:                      TEAMSTERS LOCAL 700
 

JOB SUMMARY AND DUTIES:

  • Provide administrative support to the Presiding Judge and judges assigned to the Division;
  • Email lawyers and litigants regarding procedural matters in the litigation and email litigants case information in a timely manner;
  • Answer basic questions about Zoom and remote proceedings, such as providing Meeting ID and Passcode information, and be able to communicate basic remote connection instructions to individuals via phone or email for all court calls, including Calendars 01 and B;
  • Coordinate and schedule matters for Calendars 1 and B.
  • Manage dockets as directed;
  • Manage case transfers to/from Complex Litigation Calendars and out of county transfers to the Chief Judge;
  • Operate Incarcerated Litigants Call;
  • Schedule and oversee completion of all Substitution of Judge for Cause hearings;
  • Interface with the Office of the Interpreters, Sheriff’s Office, Official Court Reporters, and the Clerk’s Office to manage litigation and court-related matters for the Division;
  • Assist the Presiding Judge, Court Administrator, Program Coordinator, and Senior Division Attorney with ongoing educational trainings, programming, compliance with time standards, case management dates, and docket statistics;
  • Provide backup for other Presiding Judge’s Office administrative staff as required;
  • Perform such other duties as directed by the Court Administrator and Presiding Judge.
The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.
 

JOB REQUIREMENTS:

  • Bachelor’s Degree preferred;
  • Domestic Relations experience preferred;
  • Knowledge of how cases proceed through the court system and Clerk of the Circuit Court forms
  • Excellent computer skills;
  • Excellent written and oral communication skills;
  • Excellent interpersonal skills;
  • Proficient with Adobe Acrobat Reader and Adobe Fill and Sign;
  • Proficient with navigating through high volume of emails;
  • Ability to work cooperatively and integrate with legal and non-legal personnel.

Working Conditions/Physical Requirements:
  • On a continuous basis, sit at a desk in front of a computer screen for long periods
  • Intermittently twist to reach equipment or supplies surrounding desk
  • Perform simple grasping and fine manipulation
  • Strength to lift files weighing up to 20 pounds
  • Use telephone and computer keyboard on a daily basis
  • Walk short distances
This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria.

Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.


Revised: June, 2025
 

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